Management Basics of Grants & Contracts

• Primary responsibility for grant and contract management lies with the Principal Investigator who may choose to designate tasks to departmental administrators.
• Information on grants and contracts is reported on the FAS system and through monthly ledgers sent to administrators.  These ledgers must be reviewed regularly to ensure that charges are correct and catch errors immediately.
• Any inconsistencies or errors in the post-award management must be brought to the attention of a Restricted Funds administrator and addressed immediately. 
• Any errors which result in a deficit will be charged to the guarantee account; the comptroller's office does not have a discretionary budget to cover deficits.
• For more information please refer to http://adminet.uchicago.edu/admincompt/finpolic/2101.shtml.

Effort Reporting

• Preliminary Effort Report summaries were sent to departmental administrators in August for the period covering July 1, 2001 through June 30, 2002.  If you need to make changes to the information, please prepare a payroll expense transfer.  The deadline for submission of transfers to update FY '02 Effort Reports is Friday, Oct. 4th.
• Final effort reports will be distributed in November.  Please sign and return the forms promptly.  Do not make changes to the original document.  Contact Dawn Van Sipma at 4-3533 if you have any questions.
• There will be a $50 charge for any payroll expense transfer that requires a revised annual certification.  Refer to http://adminet.uchicago.edu/adminann/acct_ann/charge_spec_services061202.shtml for more information.