REQUIRED DOCUMENTATION FOR PAYMENTS TO FOREIGN INDIVIDUALS

NOTE: INDIVIDUAL ON THE FOLLOWING VISA CLASSIFICATIONS MAY BE REIMBURSED FOR TRAVEL AND ASSOCIATED EXPENSES.

Permanent Residence

Must have US Social Security Number(SSN)

Employment:

• UPP 192 Form, Alien Determination of Residency Form
• I-551 Card, Permanent Resident or Resident Alien Card; Permanent Resident Applicants must submit a valid copy of the I-551 Stamp, Temporary Evidence of Lawful Admission for Permanent Residence which is printed on the applicant's passport. Individual is authorized for employment until expiration date.

Independent Contractor/Consultants

• UPP 192 Form, Alien Determination of Residency Form
• IRS Form W-9, Request for Taxpayer Identification Number and Certification.
• I-551 Card, Permanent Resident or Resident Alien Card; Permanent Resident Applicants must submit a valid copy of the I-551 Stamp, Temporary Evidence of Lawful Admission for Permanent Residence which is printed on the applicant's passport. Individual is authorized for employment until expiration date.
• Independent Contractor Questionnaire
• Invoice
• The University of Chicago Debarred Vendors and Excluded Parties Certificate of Compliance Form
  

Consultants Charged to Sponsored Programs

• UPP 192 Form, Alien Determination of Residency Form
• IRS Form W-9, Request for Taxpayer Identification Number and Certification.
• I-551 Card, Permanent Resident or Resident Alien Card; Permanent Resident Applicants must submit a valid copy of the I-551 Stamp, Temporary Evidence of Lawful Admission for Permanent Residence which is printed on the applicant's passport. Individual is authorized for employment until expiration date.
• Independent Contractor Questionnaire.
• Research Administration Consulting Agreement and Invoice
• The University of Chicago Debarred Vendors and Excluded Parties Certificate of Compliance Form

B-1

Visitor for Business

Must have a US Social Security Number (SSN) OR a Individual Taxpayer Identification (ITIN)

Employment:

Independent Contractor:

Academic Honoraria:

• May be paid for Honoraria not lasting longer than 9 days at any single institution.
• Cannot accept honoraria payment from more than 5 institutions within a 6-month period.

Honoraria:

• UPP 192 Form, Alien Determination of residency Form
• IRS Form W-8BEN-I, Certificate of Foreign Status Beneficial Owner for United States Tax Withholding.
• Front and back copy of IRS I-94 Card (Departure Record)

B-2

Visitor for Tourism

Must have a US Social Security Number (SSN), OR a Individual Taxpayer Identification (ITIN)

Employment:

Independent Contractor:

Academic Honoraria:

• May be paid for Honoraria not lasting longer than 9 days at any single institution.
• Cannot accept honoraria payment from more than 5 institutions within a 6-month period.

Honoraria:

• UPP 192 Form, Alien Determination of Residency Form
• IRS Form W-8BEN-I, Certificate of Foreign Status Beneficial Owner for United States Tax Withholding.
• Front and back copy of IRS I-94 Card (Departure Record)

F-1

Student

Must maintain full-time enrollment.

Must have a US Social Security Number (SSN).

Employment:

• Authorized
  Maximum 20 hours/wk while classes are in session).
• During school vacation, students may work on campus for maximum of 40hrs/wk if otherwise eligible and intending to enroll for the next academic term.
• The sponsoring institution must be the University of Chicago.

Employment:

• UPP 192 Form, Alien Tax Information Request Form.
• Front and back copy of IRS I-94 Card (Departure Record)
• Copy of US Visa (from Passport).
• I-20 Form, Certificate of Eligibility for Nonimmigrant (F-1) Student Status (front & back)

Curricular Practical Training:

• Employment required for completion of the student’s degree program.
• Requires approval of "designated school official" from sponsoring institution on Form I-20.
• Employment authorization is job specific. EAD, Employment Authorization Document, not required.

Employment:

• UPP 192 Form, Alien Tax Information Request Form.
• Front and back copy of IRS I-94 Card (Departure Record)
• Copy of US Visa (from Passport)
• I-20 Form, Certificate of Eligibility for Nonimmigrant (F-1) Student Status (front & back)
• Requires prior approvalof "designated school official" from sponsoring institution on Form I-20.
• EAD, Employment Authorization Document, not required.

Optional Practical Training:

• Employment during or after completion of studies.
• The total period of employment may not exceed 12 months.
• Requires recommendation of "designated school official" from sponsoring institution and approval by USCIS (United States Citizenship and Immigration Services).
• EAD, Employment Authorization Document required.

Employment:

• UPP 192 Form, Alien Tax Information Request Form.
• Front and back copy of IRS I-94 Card (Departure Record)
• Copy of US Visa (from Passport)
• I-20 Form, Certificate of Eligibility for Nonimmigrant (F-1) Student Status (front & back)
• Requires prior recommendation of "designated school official" from sponsoring institution and approval by USCIS (United States Citizenship and Immigration Services).
• EAD, Employment Authorization Document, required.

F-2

Dependent of Foreign Students

• Not permitted to work in the United States under any circumstances.
• Can only receive scholarship payments.

H-1B

Temporary Worker in a Specialty Occupation

Must have a US Social Security Number (SSN)

Employment:

• Employment permitted only with the sponsoring institution that obtained USCIS approval for the visa classification.
• The sponsoring institution must be the University of Chicago.
• However, individuals may receive USCIS approval to work in H-1B status for more than one employer. Each employer must petition USCIS and receive prior approval for employment.

Employment:

• UPP 192 Form, Alien Tax Information Request Form.
• Front and back copy of IRS I-94 Card (Departure Record)
• Prevailing Wage Statement from Office of International Affairs or hiring department.
• USCIS Form 1-797A, Notice of Action
• Copy of US VISA (from Passport)

Independent Contractor:

Honoraria:

J-1

Student

Must maintain full-time enrollment.

Must have a US Social Security Number (SSN).

Employment:

• Authorized
  Maximum 20 hours/wk while classes are in session).
• If the sponsoring institution is the University of Chicago.
• If the sponsor is not U of C, prior written permission must be obtained from the sponsoring institution.

Employment:

• UPP 192 Form, Alien Tax Information Request Form.
• Front and back copy of IRS I-94 Card (Departure Record)
• Copy of US Visa (from Passport)
• DS-2019 Form, Certificate of Eligibility for Exchange Visitor (J-1) Status.
• Written authorization from Office of International Affairs.
• Authorization must be renewed annually.

Academic Training:

• Eligible for 18 months of training following completion of their program.
• Must obtain prior written authorization from Responsible Officer of their Designated Program sponsor.
• If the sponsor is not U of C, prior written permission must be obtained from the sponsoring institution.

Employment:

• UPP 192 Form, Alien Tax Information Request Form.
• Front and back copy of IRS I-94 Card (Departure Record)
• Copy of US Visa (from Passport)
• DS-2019 Form, Certificate of Eligibility for Exchange Visitor (J-1) Status.
• Must obtain prior written authorization from Responsible Officer of their Designated Program.
• EAD, Employment Authorization Document, not required.

Postdoctoral Training:

• Eligible for 36 months of training following completion of their program.
• Must obtain prior written authorization from Responsible Officer of their Designated Program sponsor.
• If the sponsor is not U of C, prior written permission must be obtained from the sponsoring institution. 

Non-employee Fellowship:

• UPP 192 Form, Alien Tax Information Request Form.\
• Form W-8BEN-S, Certificate of Foreign Status Beneficial Owner for United States Tax Withholding
• Front and back copy of IRS I-94 Card (Departure Record)
• Copy of US Visa (from Passport)
• DS-2019 Form, Certificate of Eligibility for Exchange Visitor (J-1) Status.
• Must obtain prior written authorization from Responsible Officer of their Designated Program.
• EAD, Employment Authorization Document, not required.

J-1

Exchange Visitor

Must have a US Social Security Number (SSN).

Employment:

• Employment permitted only with the sponsoring institution that obtained USCIS approval for the visa classification.
• The sponsoring institution must be the University of Chicago.
• If the sponsor is not U of C, prior written permission must be obtained from the sponsoring institution. 

Employment:

• UPP 192 Form, Alien Tax Information Request Form.
• Front and back copy of IRS I-94 Card (Departure Record)
• Copy of US Visa (from Passport)
• DS-2019 Form, Certificate of Eligibility for Exchange Visitor (J-1) Status.
• EAD, Employment Authorization Document, not required. 
• If the sponsor is not U of C, prior written permission must be obtained from the sponsoring institution.

Honorarium & One-time Lecture Fee:

Honorarium & One-time Lecture Fee:

• UPP 192 Form, Alien Tax Information Request Form.
• IRS Form W-8BEN-I, Certificate of Foreign Status Beneficial Owner for United States Tax Withholding
• Front and back copy of IRS I-94 Card (Departure Record)
• Copy of US Visa (from Passport)
• DS-2019 Form, Certificate of Eligibility for Exchange Visitor (J-1) Status.
• If the sponsor is not U of C, prior written permission must be obtained from the sponsoring institution.

J-2

Dependent of J-1 Visa Holder

Must have a US Social Security Number (SSN)

Employment:

Employment:

• UPP 192 Form, Alien Tax Information Request Form.
• Front and back copy of IRS I-94 Card (Departure Record)
• Copy of US Visa (from Passport)
• EAD, Employment Authorization Document, is required.

TN

Trade NAFTA (for citizens of Canada and Mexico)

Must have a US Social Security Number (SSN)

Employment:

• The TN Visa holder may perform professional services for a sponsoring employer in a specific position for a fixed period of time
• The sponsoring employer must be the University of Chicago.

Employment:

• UPP 192 Form, Alien Tax Information Request Form.
• Front and back copy of IRS I-94 Card (Departure Record)

Citizens of Mexico:

• UPP 192 Form, Alien Tax Information Request Form.
• IRS Form W-9, Request for Taxpayer Identification Number and Certification
• Front and back copy of IRS I-94 Card (Departure Record)
• Copy of US Visa (from Passport)
• USCIS Form I-797A, Notice of Action

Independent Contractor :

• The TN Visa holder may perform professional services for a sponsoring employer in a specific position for a fixed period of time.
• The sponsoring employer must be the University of Chicago.

Independent Contractor:

• UPP 192 Form, Alien Tax Information Request Form.
• IRS Form W-8BEN-I, Certificate of Foreign Status Beneficial Owner for United States Tax Withholding
• Independent Contractor Questionnaire
• The University of Chicago Debarred Vendors and Excluded Parties Certificate of Compliance Form
• Front and back copy of IRS I-94 Card (Departure Record)

Citizens of Mexico:

• UPP 192 Form, Alien Tax Information Request Form.
•  IRS Form W-8BEN-I, Certificate of Foreign Status Beneficial Owner for United States Tax Withholding.
• Independent Contractor Questionnaire.
• The University of Chicago Debarred Vendors and Excluded Parties Certificate of Compliance Form
• Front and back copy of IRS I-94 Card (Departure Record)
• Copy of US VISA (from Passport)
• NS Form I-797A, Notice of Action

WB

Visitor for Business

VISA WAIVER

Must have a US Social Security Number (SSN), OR a Individual Taxpayer Identification (ITIN)

Employment:

Independent Contractor:

Academic Honoraria:

• May be paid for activities lasting not longer than 9 days at any single institution.
• Cannot accept honoraria payment from more than 5 institutions within a 6-month period. 

Honoraria:

• UPP 192 Form, Alien Determination of Residency Form.
• IRS Form W-8BEN-I, Certificate of Foreign Status Beneficial Owner for United States Tax Withholding.
• Front and back copy of IRS I-94 Card (Departure Record)

WT

Visitor for Business

VISA WAIVER

Must have a US Social Security Number (SSN), OR a Individual Taxpayer Identification (ITIN)

Employment:

Independent Contractor:

Academic Honoraria:

• May be paid for activities lasting not longer than 9 days at any single institution.
• Cannot accept honoraria payment from more than 5 institutions within a 6-month period. 

Honoraria:

• UPP 192 Form, Alien Determination of Residency Form.
• IRS Form W-8BEN-I, Certificate of Foreign Status Beneficial Owner for United States Tax Withholding.
• Front and back copy of IRS I-94 Card (Departure Record)